2023 International V-Label Awards – Terms & Conditions
The International V-Label Awards aim to recognize vegan companies and/or vegan products for their efforts and proven track record towards quality, innovation, sustainability, and positive impact in their communities. The International V-Label Awards run from May 15th until November 30th, 2023.
This website is operated by V-Label GmbH, hereinafter V-Label. Throughout the site, the terms “we”, “us” and “our” refer to V-Label and the terms “you” and “yours” refer to the Entrant. V-Label offers this website, including all information, tools and services available from this site to you, the user, conditioned upon your acceptance of all terms, conditions, policies and notices stated here.
Please read these Terms and Conditions carefully. By accepting our Terms and Conditions, you agree to be bound by the following terms and conditions, including those additional terms and conditions and policies referenced herein and/or available by hyperlink. If you do not agree to all the Terms and Conditions of this agreement, then you may not participate in the International V-Label Awards.
PARTNERSHIP WITH PLANT BASED WORLD
In 2023, V-Label partners with Plant Based World Europe, in order to provide more visibility to Winners and Finalists by showcasing them at the V-Label Pavilion at Plant Based World Europe in November 2023. The partnership also allows brands who are not yet V-Label licensed, but are exhibiting at Plant Based World Europe 2023, to enter in the 3 expert-judged categories of the V-Label Awards.
ENTRY TERMS AND CONDITIONS
1.1. Entrants are registered companies who are eligible to apply to the International V-Label Awards.
1.2. Entrants can be located anywhere in the world.
1.3. Entrants must not be financially associated with V-Label.
1.4. Agencies can apply for the Entrant on their behalf but written consent must be obtained.
2. Categories and Eligibility
2.1. The International V-Label Awards have 3+1 categories in 2023. Entrants may apply to these categories by completing a written application form.
2.1.1. The 3 expert-judged categories include Sustainability, Innovation, and Marketing & Branding.
2.1.2. The +1 category is the Consumers’ Choice Award. The winners of this category are selected through a public online voting system held between the 1st and 30th of September 2023.
2.2. For the expert-judged categories, 5 winners and 10 finalists will be awarded per category. In the Consumers’ Choice Award, 10 winners will be awarded, one in each subcategory.
2.3.1. The Consumers’ Choice Award is open to individual products or product ranges of V-Label licensees carrying the VEGAN label.
2.3.2. The Marketing & Branding category is open to:
188.8.131.52. Individual products or product ranges of V-Label licensees carrying the VEGAN label.
184.108.40.206. Individual vegan products or product ranges of brands exhibiting at Plant Based World Europe 2023 (including not yet V-Label licensed products).
2.3.3. The Sustainability category is open to:
220.127.116.11. Individual products of V-Label licensees carrying the VEGAN label.
18.104.22.168. Individual vegan products of brands exhibiting at Plant Based World Europe 2023 (including not yet V-Label licensed products).
2.3.4. The Innovation category is open to any individual vegan product, including not yet V-Label licensed products.
2.4. Entrants whose products are not yet V-Label licensed may only enter the International V-Label Awards in the eligible categories on the conditions that:
2.4.1. They confirm that the product fits the V-Label criteria of vegan products, as detailed in the application form, and
2.4.2. Complete the licensing process with their local V-Label representative within 6 months of being announced a Winner or Finalist in the V-Label Awards.
2.5. Further information on available Award Categories is published on the website (https://awards.v-label.com).
3. Application process and entries
3.1 In order to submit an application, Entrants first need to register a brand profile on the Awards website (https://award.v-label.com/welcome), and fill out details regarding their brand and contact person. Before submitting their applications, Entrants need to purchase the number of entries they want to submit. Available payment options include debit card payment, PayPal, and direct bank transfer. If selecting direct bank transfer, Entrants have to account for international bank transfers taking multiple days to arrive before they can submit their application. Once the payment has been settled, Entrants can submit their applications from the Entrant Dashboard. Submitted entries can be edited up until the application deadline.
3.2 Entry fees are 100€ per entry. Discount coupon codes and Early Bird special pricing are available and applicable. Entry fees are non-refundable. All sums payable are subject to applicable VAT taxes for Swiss recipients of services. For all other countries, tax liability is of the recipient of the services (reverse charge).
3.3. All entry fees must be received by V-Label by the application deadline. Entries not paid for by this date will not be judged.
3.4. An entry refers to a single product or product range entered in one category. A product range is defined as a set of products of the same brand. Product ranges may only be entered in the Marketing & Branding category, and the Product Range subcategory of the Consumers’ Choice Award. Different flavors or package sizes of the same product do not count as a separate entry.
3.5. Products must be fully developed and in production. No refund will be given for products that have been discontinued after entries have closed.
3.6. Entrants are able to enter as many products as they wish, and can enter the same product into multiple categories.
3.7. Products entered in the previous editions of the V-Label Awards can enter again.
3.8. Entries must be submitted in English.
3.9. Entrants must answer the questions of the application forms truthfully. If we discover that something stated in the application form is untrue or no longer applicable, the awards may be revoked from winners and finalists. Should this happen, no refund will be given.
3.10. The entry period is clearly published on the website and all other award related communications. We cannot guarantee the processing of any entries received after this date (unless a specified extension is offered).
3.11. By submitting your application, you are confirming that you have the permission of any 3rd party or contributing partner, mentioned in the application, to enter the Awards and that you have obtained the necessary authority to do so.
3.12. Products entered by Entrants must be their own work or in direct partnership with a 3rd party. Any evidence of piracy will result in disqualification. Should this happen, no refund will be given.
3.14. Any change of company information provided during registration and in the application forms, such as mailing address, contact information, or V-Label license status, must be communicated to V-Label immediately during the International V-Label Awards period (May 15th to 30th November 2023).
3.15. Entrants agree to provide current, complete and accurate payment and account information for all payments made at our website. Entrants agree to promptly update their account and other information, including credit card numbers and expiration dates, so that we can complete your transactions.
4. Judging and Voting
4.1. The 3 expert-judged categories have both binary and open questions in the respective application forms. During the evaluation process, the answers given to the binary questions automatically get scored, and the highest scoring 15 entries in each of the categories are handed over to the Expert Jury. The Expert Jury then evaluates the answers given to the open questions to determine the 5 winners in each category.
4.2. The Jury Panel will consist of independent senior professionals. All Jury members will sign a statement of conflict of interest to ensure fair judging.
4.3. Entrants must take into account the word limits specified in the criteria. If the Jury deem any entry that exceeds that limit as unnecessarily so, the entry may be marked down or excluded.
4.4. The Jury’s decision is final and the entrants must not correspond with Judges, prior to the judging process, about the International V-label Awards, or try to influence their decisions.
4.5. The public voting for the Consumers’ Award will take place between 1st and 30th September 2023 on the International V-Label Awards website (https://awards.v-label.com). Voters are limited to one vote per category.
5.1. Finalists and Winners will receive a special ‘label’ reflecting their successful participation in the International V-Label Awards. The right to use the finalist and winner logo is subject to conditions and to entering an agreement.
5.2. Winners receive a free one year V-Label license for 1 product, up to the equivalent of 350 EUR.
5.3. Certificates will be mailed to the mailing address Entrants provided during registration.
5.4. Winners will receive extensive promotion online between November and December 2023 (after the results are released) on the international V-Label channels, and on that of local V-Label partner organizations, media partners, and Jury members. The media (including pictures, logo, description) submitted by Entrants will be used for these features.
6.1. V-Label reserves the absolute right to exclude from consideration any application for the International V-Label Awards which does not meet the category requirements or eligibility or which, in its view, is either not consistent with the principles of innovation, quality and positive impact in the vegan space, or whose inclusion might constitute a reputational risk to V-Label and those associated with it.
6.2. V-Label accepts no responsibility for entries to the International V-Label Awards that are not received, delayed, incomplete, or are lost due to a technical problem.
6.3. V-Label does not accept responsibility for damage, loss, liabilities, injury, or disappointment incurred as a result of entering or attending the International V-Label Awards.
6.4. V-Label reserves the right to change or discontinue the International V-Label Awardsor any associated event without prior notice due to any reason outside its control.
MISCELLANEOUS TERMS AND CONDITIONS
7. Optional tools: We may provide you with access to third-party tools over which we neither monitor nor have any control nor input.
You acknowledge and agree that we provide access to such tools ”as is” and “as available” without any warranties, representations or conditions of any kind and without any endorsement. We shall have no liability whatsoever arising from or relating to your use of optional third-party tools.
8. Third Party Links: Certain content and services available via this website may include materials from third-parties.
Third-party links on this site may direct you to third-party websites that are not affiliated with us. We are not responsible for examining or evaluating the content or accuracy and we do not warrant and will not have any liability or responsibility for any third-party materials or websites, or for any other materials, products, or services of third-parties.
9. Errors, Inaccuracies and Omissions: Occasionally there may be information on our site or in the terms and conditions that contains typographical errors, inaccuracies or omissions. We reserve the right to correct any errors, inaccuracies or omissions, and to change or update information at any time without prior notice.
10. Severability: In the event that any provision of any of the Terms and Conditions described is determined to be unlawful, void or unenforceable, such provision shall nonetheless be enforceable to the fullest extent permitted by applicable law, and the unenforceable portion shall be deemed to be severed from these Terms and Conditions, such determination shall not affect the validity and enforceability of any other remaining provisions.
11. Termination: The obligations and liabilities of the parties described in this Terms and Conditions shall terminate upon the termination of the International V-Label Awards 2023.
It can also be terminated by either you or us at any given moment through a notification via electronic means.
However, the following obligations and liabilities incurred prior to the date of termination of the International V-Label Awards 2023 shall survive for all purposes:
A) If the Entrant is a finalist or winner in any of the categories mentioned in these Terms and Conditions, V-Label will be obliged to comply with the obligations described in the “prizes” section, unless V-Label determines that the Entrant has failed to comply with any term or provision of these Terms and Conditions.
B) If the Entrant for any reason has not been able to pay the corresponding fee, it will have to pay it even after the end of the International V-Label Awards 2023.
12. Entire Terms and Conditions: These Terms and Conditions constitute the entire agreement and understanding between you and us and govern your use of these Terms and Conditions, superseding any prior or contemporaneous agreements, communications and proposals, whether oral or written, between you and us (including, but not limited to, any prior versions of the Terms and Conditions).
Any ambiguities in the interpretation of these Terms and Conditions shall not be construed against the drafting party.
13. Governing Law: These Terms and Conditions shall be governed by and construed in accordance with the laws of Switzerland.
14. Changes to the Terms and Conditions: You can review the most current version of the Terms and Conditions at any time at this page.
We reserve the right, at our sole discretion, to update, change or replace the Terms and Conditions by posting updates and changes to our website. Your continued use of or access to our website following the posting of any changes to these Terms and Conditions constitutes acceptance of those changes.
However, if there are any major changes in the section “Entry Terms and Conditions”, you will be promptly notified via electronic means. Furthermore, the 2023 International V-Label Awards fees (described in the “Entry Terms and Conditions section”) will not be modified unless we have explicit consent from you.
15. Contact Information: Questions about the Terms and Conditions should be sent to us at firstname.lastname@example.org.
Our contact information is posted below:
Please note that these terms and conditions are valid for the International V-Label Awards 2023. If you wish to participate in the next year’s International V-Label Awards edition, you will have to accept the Terms and Conditions of the next edition.